Conference Production Agency
CH3 Agency has produced 67 conferences and summits since 2020 — from 3,000-attendee summits to focused executive gatherings — for clients and partners including Samsung, Google Cloud, Avalanche and Polkadot. We plan, produce and run the full conference across 14 cities and 12 production hubs, so your team briefs us once and arrives to a finished event.
Request a Conference ProposalTrusted By
Conference Production Across 12 Global Hubs 12 hubs · Bangkok · Barcelona · Lisbon · Mumbai · Singapore · Dubai · Paris · Cannes · Buenos Aires · Mexico City · Rio · St Julian's
CH3 produces conferences and summits from 12 permanent hubs — venue, stage and AV, registration, sponsorship and on-site management — each run by a local team against a vetted venue network, whether timed to a major industry week or produced independently.
Bangkok Conference Production Agency
SE Asia
Barcelona Conference Production Agency
S Europe (Iberia)
Lisbon Conference Production Agency
Portugal
Mumbai Conference Production Agency
South & East Asia
Singapore Conference Production Agency
APAC
Dubai Conference Production Agency
Middle East & Turkey
Paris Conference Production Agency
N + C Europe
Cannes Conference Production Agency
French Riviera
Buenos Aires Conference Production Agency
Latin America
Mexico City Conference Production Agency
North America
Rio de Janeiro Conference Production Agency
South America
St Julian's Conference Production Agency
Malta · Italy · Switzerland
Conferences CH3 produced
Selected conferences and summits, from 67 produced since 2020.
Global Anti-Scam Summit Europe 2026 — 800+ attendees
The Global Anti-Scam Alliance's European summit brought more than 800 leaders from government, law enforcement, financial services, technology and cybersecurity to the Convento do Beato — a 15th-century former monastery in Lisbon — across two days of plenary sessions, panel discussions and workshops on online fraud. The programme featured the Scam Fighter Awards, an evening networking reception and a live stream for remote participants, and forms one of three Global Anti-Scam Summits in 2026, alongside San Francisco and Bangkok.
Avalanche Summit 2023
Avalanche
Avalanche House
Avalanche
R3AL WORLD
IoTeX · Samsung · Eclipse
Uniday
Edge City · Uniswap
Uniting Societies
Somnia Network
ZKDay
Manta Network · Cointelegraph
Builder's Table
DePHY
Canvas
Gitcoin · Tally
ZetaChain Universal Adventure
ZetaChain
More conferences and summits: Notabene EU Summit: Travel Rule (Barcelona, 100) · Gnosis Decentralized Scaling Summit (Istanbul, 200) · Risc Zero BOUNDLESS at EthCC (Lisbon, 200) · Fluence DePIN Day (Bangkok, 150) · Cronos · Google Cloud · Matter Labs Elastic Chains Summit (Bangkok, 150) · Essential Declarative Day (Brussels, 250) · AffPapa iGaming Club (Barcelona, 290) · Polkadot ParisDOT.Comm (Paris).
Clients on conference work
Conference series · Brussels · Seoul · Singapore · Lisbon"Our company has been all over the world to share knowledge at conferences. CH3 helped us execute these events — venue selection, on-the-ground support and vendor negotiation. They helped us stay within budget and ensured our events were the highlight of the week."
Polybase Labs Multi-city conference series
R3AL WORLD · Paris · 500 attendees · EthCC week, with Samsung"Thanks for your event support — we appreciate your service to make our event great!"
J.S. · Co-founder, IoTeX 500-attendee conference at EthCC
Web3 Marketing Summit · Bangkok · Devcon SEA"Another successful event in the bag. Everything went so smoothly, the venue was even better than we expected, and the team were awesome. People are still talking about it."
AdEx Network Summit at Devcon
Multi-city conference series · Paris · Bangkok · Dubai · Cannes"Every single time, they have exceeded our expectations. The venues, the AV setups, the networking spaces, the catering — everything has always been spot on."
Frontier Ongoing conference series across four cities
Our conference services
The workstreams that make up a conference. CH3 plans, coordinates and manages all of them as one accountable team, so your side briefs once instead of managing suppliers directly.
Venue sourcing & space planning
Local teams source against a vetted venue network, then plan capacity, multi-track room layouts, registration flow and crowd movement. The venue is locked first because it dictates everything downstream.
12 hubs · vetted venue database · capacity & flowStage, AV & technical production
Staging, lighting, LED, sound, recording, livestream and simultaneous interpretation for international rooms — specced to the venue and rehearsed before doors open.
Local AV partners · livestream & recording · interpretationTicketing & registration
Public, invite-only or token-gated registration on Luma, with on-site QR check-in and attendee data handed back to the client for follow-up.
Luma · token-gated · QR check-inSpeaker & content operations
The Run of Show, built with the client: track design, speaker briefings, deck collection and rehearsals.
Run-of-show · speaker briefing · deck managementSponsorship & exhibition delivery
Booth build and fit-out, sponsor servicing against contracted deliverables, and lead capture.
Booth build · sponsor servicing · lead captureBranding, signage & merch
On-site branding and signage plus branded merch produced and delivered to the venue — from step-and-repeats to attendee giveaways.
Branded production · signage · merch sourcingPhoto, video & content capture
On-site photographers and videographers delivering recap films, speaker clips and photos.
Event photography · recap films · content deliveryCatering & hospitality
F&B matched to the conference, dietary handling, and hospitality — green room, VIP care, transfers.
Catering · dietary & VIP · networking designOn-site management & local team
Staffing, hosts, vendor coordination and live show-calling on the day.
On-the-ground team · staffing · day-of show-callingPost-event & reporting
Registration-versus-attendance reconciliation, sponsor lead delivery, data handover, and a standardised Post-Event Recap Report.
Attendance reporting · sponsor reconciliation · data handoverStaffing, hosts & security
Event staff, hosts and hostesses, registration crew, cleaning and door security — sourced, briefed and managed by CH3 as part of the production, not left to the venue.
Hosts & hostesses · door security · cleaning crewEntertainment & talent
DJs, dancers, live performers, hosts and MCs — booked, contracted and run into the show, matched to the audience and the moment.
DJs & performers · dancers · hosts & MCsFrom first brief to final report
Clear service standards and one accountable team. Here's exactly what a client can expect — from the first message to the post-event report.
We reply to every brief within 12 hours with initial venue options and the questions we need to scope the conference.
A full written proposal — production outline, venue shortlist and a budget breakdown — so you can decide with real numbers.
On sign-off we countersign a contract and run a detailed project briefing to lock objectives, audience, format and budget.
We turn the brief into a production concept and a first cost estimation for your approval, before anything is committed.
We shortlist and site-visit venues in the host city and secure the one that fits the format, date and budget.
We collect, negotiate and contract suppliers — stage and AV, catering, staffing, branding — against our vetted local networks in each hub.
Run-of-show built to the minute, logistics and crew managed, and the whole event run on the ground on show day.
Post-event reconciliation, attendee-data and content handover, with simple monthly invoicing across the engagement.
Every engagement runs on a signed contract with clear SLAs and transparent monthly invoicing — the same service standard whether it's a 3,000-attendee summit or a focused executive gathering.
Conference production by industry
The same production stack, tuned to three ecosystems — each with its own audience, format, venue mix and supplier network.
Corporate & Tech
The same production stack for enterprise conferences and summits — delivered alongside corporate and tech names including Samsung and Google Cloud.
Explore Corporate & Tech →Crypto & Web3
Our core. Summits, ecosystem conferences and technical days at every major crypto week — EthCC, Devcon, Token2049 — for Avalanche, Polkadot, Uniswap, Manta Network and Gnosis.
Explore Crypto & Web3 →Gaming & iGaming
Showcases and industry conferences across the gaming and iGaming calendar — SBC Summit, SiGMA, ICE — including AffPapa's iGaming Club in Barcelona.
Explore Gaming & iGaming →Conference cost per attendee, by city
Conference cost is primarily driven by attendees. Below is an average cost per attendee (USD) across venue, catering, AV and branding, built from 1,015 real quotes and 2,278 cost line items. Figures are adjusted for an efficient attendee-to-venue-capacity ratio, to reflect true cost on efficiently organised events. Real prices may differ based on event length and production level; consider this the city-level baseline.
| City | Venue | Catering | AV | Branding | Total /pax |
|---|---|---|---|---|---|
| Bangkok | $36.0 | $52.1 | $31.1 | $2.5 | $121.7 |
| Barcelona | $46.7 | $64.9 | $8.1 | $4.8 | $124.5 |
| Buenos Aires | $69.0 | $40.9 | $23.1 | $6.9 | $139.9 |
| Cannes | $56.5 | $70.6 | $17.4 | $25.7 | $170.2 |
| Dubai | $86.0 | $63.2 | $27.3 | $2.7 | $179.2 |
| Lisbon | $42.5 | $46.2 | $9.9 | $1.9 | $100.5 |
| Malta | $14.4 | $46.7 | $11.6 | $7.4 | $80.1 |
| Mexico City | $104.5 | $46.4 | $17.2 | $3.2 | $171.3 |
| Mumbai | $55.9 | $48.0 | $35.1 | $5.0 | $144.0 |
| Paris | $77.8 | $81.0 | $21.6 | $2.9 | $183.3 |
| Rio de Janeiro | $76.2 | $42.1 | $20.4 | $5.0 | $143.7 |
| Singapore | $93.2 | $38.2 | $50.5 | $10.2 | $192.1 |
Every conference brief returns a written, city- and scope-specific budget within 48 hours.
Brief CH3 — 12-hour response Full proposal within 48 hours
Share the conference, city, format and scale. We reply within 12 hours with venue options, and a full proposal — production outline, venue shortlist and budget breakdown — within 48 hours.
Request a Conference Proposal →Conference production questions
01What does a conference production agency do?
A conference production agency manages the full delivery of a conference end to end, so the client never coordinates suppliers directly. CH3 plans and coordinates all the conference workstreams — venue sourcing and space planning, stage and technical production, registration, speaker and run-of-show operations, sponsorship and exhibition delivery, branding and merch, photo and video, catering, staffing and security, entertainment, on-site management and post-event reporting — refined across 67 conferences and summits since 2020.
02How much does it cost to produce a conference?
Conference cost is driven primarily by attendee count. Across CH3's 12 hubs, average all-in cost per attendee (venue, catering, AV, branding) ranges from $80 (Malta) to $192 (Singapore), based on 1,015 real quotes and 2,278 cost line items. A brief returns a written, city-specific budget within 48 hours.
03What's the difference between a conference and a side event?
A conference is the main programmed, usually badged event — agenda, stage, registration. A side event is the summit, day-conference or showcase that runs alongside a major industry week, on compressed timelines against a scarce venue market. A share of CH3's conference work is these day-conferences built around those weeks.
04How long does it take to plan a conference?
Flagship conferences are best planned 6–12 months out and mid-scale conferences 3–6 months, because venue and supplier lead time in the host city is the binding constraint. With standing local teams and held venue inventory across 12 hubs, CH3 also produces conference-week events on timelines of a few weeks.
05Can you produce a crypto or web3 conference?
Yes — crypto and web3 is CH3's core. We produce conferences and technical days at every major week, including EthCC, Devcon, Token2049 and DevConnect, for clients such as Avalanche, Polkadot, Uniswap, Manta Network and Gnosis.
06How do you handle conference registration and check-in?
Registration and check-in run on Luma across public, invite-only and token-gated models, with on-site QR check-in. CH3 hands attendee data back to the client for follow-up after the event.
07Which cities do you produce conferences in?
CH3 has produced conferences in 14 cities to date, from 12 permanent production hubs: Bangkok, Barcelona, Lisbon, Mumbai, Singapore, Dubai, Paris, Cannes, Buenos Aires, Mexico City, Rio de Janeiro and St Julian's — each with a local team and a vetted supplier network.
08Can you produce a conference on a short timeline?
Yes. Because CH3 keeps standing local teams and venue inventory across its hubs, we regularly deliver conference-week productions in weeks rather than months — without dropping a production stage.