Event Agency in Mumbai
Event Management for Crypto, Gaming & Tech
CH3 is an international event production powerhouse with a local hub in Mumbai. We produce exclusive side events, hackathons, standalone conferences and summits, executive dinners, tradeshow booths, retreats and brand experiences — for leading crypto, gaming and tech brands activating in India’s financial capital.
Trusted By
What We Do
Since 2020, we produced over 330+ major crypto, gaming and tech events.
Mumbai is one of the world’s most demanding event cities — 20 million people, extreme traffic, monsoon seasons and a hospitality landscape that ranges from world-class luxury to logistical chaos. We know how to navigate the local chaos with our global production standards. Whether you’re activating in BKC for Devcon 8, hosting a private dinner in South Mumbai, or running a brand experience in Lower Parel’s industrial-creative corridor.
From exclusive cocktail receptions and major summits to closed-door executive dinners, multi-day conferences, side events, brand activations, product launches, tradeshow booths, retreats and offsites — we produce events that leave a lasting impression.
Venue sourcing, catering, AV, branding, guest management, swag, shipping logistics and on-site execution — everything handled end to end. One brief. One team. No gaps.
Cocktail Parties
Curated networking in exclusive Mumbai venues — rooftop terraces in Worli with Arabian Sea views, private spaces in BKC steps from JIO World Center, or heritage venues in Colaba. We handle venue scouting, on-site branding, guest management and entertainment end to end.
Gala Dinners & Award Ceremonies
High-end gala dinners and award ceremonies designed to impress. Iconic venues — from JIO World Center’s Lotus Ballroom to St. Regis Lower Parel — bespoke menus, exceptional entertainment and seamless AV production. We handle all logistics and admin, including special insurance and permitting.
Executive Dinners
Closed-door, invite-only dinners for senior decision-makers — hosted in discreet settings such as heritage fine dining venues in Colaba, private terraces overlooking the Bandra-Worli Sea Link, or exclusive restaurants in BKC. Intimate environments, Chatham House Rules, experience-led branding — no logos, no pitches. Total privacy guaranteed, with all staff operating under NDA.
Conferences & Summits
Multi-day, multi-track conferences — from JIO World Convention Centre in BKC to warehouse-style creative spaces in Lower Parel — built for impact and designed to scale ecosystems. From pre-production logistics and 3D rendering to full venue branding and a dedicated technical team on-site throughout.
Brand Experiences & Activations
Immersive, memorable activations that tell a brand story worth sharing. Mumbai’s industrial-creative corridor in Lower Parel, the waterfront promenade at Worli, and the corporate density of BKC each offer distinct backdrops for brand experiences that photograph well and travel further.
VIP Experiences
Take your closest partners on an exclusive yacht charter on the Arabian Sea, a private sunset reception overlooking the Bandra-Worli Sea Link, or a curated evening at a heritage venue in South Mumbai. Extraordinary relationships deserve extraordinary experiences.
Tradeshow Booths & Product Displays
From concept and design through to manufacturing, build-up and breakdown to storage and shipping for the next conference — we handle the full lifecycle of your exhibition booth. We work with you on the creative concept, produce the physical build, and manage the entire on-site installation and dismantling, store and ship so you can focus on the show floor and deal generation.
Game, Brand & Product Launches
Launch moments in one of Asia’s largest consumer markets. Whether you’re dropping a new game, unveiling a product or entering the Indian market, we design and produce immersive events that generate the right buzz — venue, staging, press, influencers, live content capture and guest experience.
Retreats & Offsites
From a two-day leadership offsite in Alibaug — 45 minutes by ferry from Mumbai — to a full company retreat in Lonavala or Goa, we handle transportation, accommodation, programming, team activities, catering and logistics end to end. India’s diversity of settings makes it one of Asia’s most versatile retreat destinations.
The Mumbai Team
Meet the CH3 Mumbai team.
Dietrich
CEO & Founder
Dietrich launched his events career at age 20, working on global-scale productions such as Tomorrowland and White Sensation in Belgium. In 2020, he co-founded CH3 to bring the same production quality to the crypto, gaming and tech industry. He leads all key client relationships and is the primary contact for Mumbai activations.
Ann
Event Manager
Ten years across operations, business development, and brand management — from scaling a TikTok MCN to running multi-site F&B operations and managing APAC HR for Honeywell. Ann makes sure all our operational and logistics are on point with military precision.
Jeremie
Event Producer
10+ years producing live events internationally — from 40+ conferences and workshops for YouTube’s Creator Program to high-profile experiential events and large-scale on-site operations. Formally trained in Event Management, with a track record spanning multi-stakeholder coordination, luxury event production and full event lifecycle management.
Tejaswini
Event Manager
Tej brings 5+ years of hands-on event industry experience, spanning venue partnerships, event content production, and partner management across EventFlare’s global portfolio. She has a proven track record coordinating stakeholders, managing vendor relationships, and driving operational alignment across live event campaigns.
Want to talk to the team? Book a free 15-minute call with Dietrich →
What Our Clients Say
“It was lovely working alongside CH3. Thank you very much for all the work and care put into organizing this.”
— J., onebalance.io
November 2024
“Just wanted to thank you again for all your help with organizing and coordinating our event… the space was perfect and people had a great time.”
— E., ChainSafe Systems
Devcon — November 2024
“Thank you again for everything […] and for helping us throughout the crazy hackathon day. It was a pleasure to work with you. We’ll surely rely on CH3 services again.”
— N.M., Tenderly
Devcon — November 2024
“We had some great feedback from our guests going to the event. Thank you so much for making it happen and coordinating everything. Looking forward to doing more things together in the near future, hopefully bigger!”
— A.Z., Head of Events, Pyth Network
Pyth Network Event — June 2025
“I’m pleased to share that the event was a great success. The setup looked fantastic, the atmosphere was vibrant, and we received very positive feedback from attendees.”
— M.R., Arrakis
April 2025
What Our Partners Say
CH3 works with a trusted network of venues, caterers, AV teams and production suppliers across our operating cities.
“Partners […] since 2021 and have delivered many events together, all of which have gone very well. The briefs are always very clear and detailed, which makes it easy for us to prepare proposals without needing multiple revisions, ensuring that clients remain satisfied. On the day of the event, there is always support provided, even when it is not in person. The choice of venues for events is consistently excellent. The team members […] are highly professional. We are very pleased with this partnership and hope it continues for many years to come.”
— Madalena, Madmary Catering
Catering Partner
“Working with CH3 was a seamless experience from start to finish. Communication was clear and efficient throughout, with a strong understanding of our agenda and requirements. Everything was delivered on time and in line with the agreed terms, making the entire process smooth and stress-free. We would gladly collaborate again.”
— Sofiya Rosfadil, The Hive
Community Lead — Venue Partner
“Working with this team was an exceptional experience from start to finish. Their professionalism, creativity, and attention to detail truly set them apart in the event production industry. Every aspect of the event was handled seamlessly, and they consistently went above and beyond to ensure everything ran smoothly. Their team was responsive, organized, and incredibly easy to collaborate with, making the entire process stress-free and enjoyable. I would highly recommend them to anyone looking for a reliable and innovative event production partner.”
— Stephanie Kerbaj, The Lighthouse
Catering & Events Manager — Catering Partner
“Our experience working with CH3 on speaker presentations was excellent. The team demonstrated thorough preparation regarding the agenda, presentation arrangements, and screen management. Additionally, the CH3 team was professional and highly effective in its approach to staging management.”
— Ladda Chaiprasert, Cityneon Network
Marketing Director — Production Partner
CH3 Commitments
We produce exceptional events and live that through every operating procedure. No vague timelines, no mystery fees, no handoffs mid-project. Just a top-notch team, clear deliverables and one mission — to make your event exceptional.
Mumbai: When, Why & Where
When — The Main Crypto, Gaming and Tech Events in Mumbai
February for tech (NASSCOM NTLF). March for esports (Global Esports Games). October for gaming (GamingCon Bharat). November for crypto — Devcon 8 at JIO World Center is the single most important Web3 activation window in Asia in 2026. The conference anchors in Bandra Kurla Complex but side events will spread across Bandra West, Worli, Lower Parel and Juhu — Mumbai’s cool, upscale and creative districts. Venue availability across the city tightens from August onwards. Brief us at least 16 weeks before your target date.
| Conference | Dates | Category | Size | Book Ahead | Notes |
|---|---|---|---|---|---|
| NASSCOM Technology & Leadership Forum | Feb 24–25, 2026 | Tech | 1,600+ | 8–12 weeks | India’s premier tech leadership summit. 34th edition at Fairmont Mumbai. 1,600+ CXOs and global thought leaders across AI, enterprise tech and digital transformation. |
| ETHMumbai | Mar 12–15, 2026 | Crypto / Ethereum | ~500 | Annual — next edition TBC | Ethereum conference and hackathon at BKC. 50 speakers, 300 hackers. India’s established pre-Devcon community event. |
| Global Esports Games Mumbai | Mar 19–22, 2026 | Gaming / Esports | 10,000+ | Annual | Global Esports Federation World Finals at MMRDA Grounds, BKC. 23 nations. Dota 2 and Clash Royale. GEFcon summit runs alongside — government, industry and sports leaders. |
| GamingCon Bharat | Oct 17–18, 2026 | Gaming | 10,000+ | 12–16 weeks | India’s largest gaming festival. NESCO Mumbai. B2B conference (developers, publishers, investors, policymakers) plus B2C expo, esports and indie showcase. Supported by Government of Maharashtra. |
| Common Ground Mumbai | Late Oct 2026 | Crypto / Ethereum | 500+ | 12–16 weeks | Ethereum community pop-up in BKC the week before Devcon. Collaborative venue shared by multiple orgs. High-signal builder crowd, ideal pre-Devcon activation window. |
| Devcon 8 | Nov 3–6, 2026 | Crypto / Ethereum | 10,000+ | 20–24 weeks | THE anchor event. JIO World Center, BKC. Confirmed by Ethereum Foundation. The most important crypto conference in Asia in 2026. Book side event venues no later than July 2026. |
| India Blockchain Week | Nov 2026 | Crypto / Web3 | TBC | 16–20 weeks | India’s flagship blockchain week moving from Bangalore to Mumbai to align with Devcon 8. 50+ side events across the city covering Ethereum, DeFi, gaming and infrastructure. |
View Full Mumbai Event Calendar →
Why Mumbai
Where — Best Event Areas
Not all of Mumbai is equal for events. Each district has its own character, capacity range and audience feel. Explore the Mumbai Neighbourhood Map →
The conference anchor. Home to JIO World Center, MMRDA Grounds and Mumbai’s densest cluster of 5-star hotels. Everything in the Devcon 8 orbit starts here. Corporate, polished, walkable for delegates.
BKC’s cooler neighbour. Boutique restaurants, rooftop bars and a vibrant street-level scene. Where delegates go when they want to escape the conference zone. Best for intimate side event dinners and informal investor evenings.
Upscale waterfront. The Bandra-Worli Sea Link backdrop, rooftop terraces and premium hotel venues. The go-to for high-end cocktail receptions and VIP evenings that need a wow setting.
Industrial-creative energy. Converted mills, warehouse spaces and the Phoenix Mills cluster. Raw character, serious scale. Right for large brand activations, after-parties and product launches that need atmosphere over polish.
Heritage and prestige. The Taj Mahal Palace, NCPA and colonial-era private venues. Unmatched for closed-door executive dinners. Build in 60–90 min transit from BKC during peak hours.
Juhu for beachfront hospitality — Arabian Sea sunsets, JW Marriott lawn events. Powai for tech-campus formats — Microsoft, HCL and the Hiranandani startup hub on the doorstep.
Mumbai Intel
Everything you need to plan a smarter event in Mumbai — venue intel, conference dates and CH3’s local knowledge in one place.
Interactive Mumbai Area Map
Explore Mumbai’s best event areas by category — side events, conferences, brand activations and outdoor events. Click any district for venue intel and CH3’s local notes.
Explore the area map →
Mumbai 2026 Conference Calendar
Devcon 8, India Blockchain Week, ETHMumbai and more — dates, venues, attendance and side event booking windows for every major conference in 2026.
View the calendar →
Best Event Venues Mumbai
From BKC corporate venues to Lower Parel warehouse spaces and Worli waterfront terraces — CH3’s curated guide to Mumbai’s top private event venues with capacity and booking notes.
Read the guide →Plan Your Mumbai Event
Share your brief — We’ll revert within 12h and provide you a first proposal within 48 hours incl. a venue shortlist, a production outline and a budget breakdown. No commitment, no fluff — just a clear plan to work from.
Get Your Mumbai Event Proposal →Not sure where to start?
Book a free 15-minute call with Dietrich — CH3’s co-founder and event production specialist. No pitch, just a straight conversation about what’s possible.
Book a Call with Dietrich →
Mumbai Event FAQs
What does CH3 actually handle — and what do we need to manage ourselves?
We handle everything from brief to breakdown — venue sourcing and negotiation, supplier contracting (catering, AV, décor, staffing), branding, guest list and registration, on-site production management, and post-event reporting. You manage your attendee communications and any internal approvals. One brief to us covers the rest. If there are specific elements you want to retain control of — speaker management, for example — we work around that.
How quickly can you turn around a proposal for a Mumbai event?
Within 48 hours of receiving your brief. That includes a venue shortlist of at least three options, a production outline and a budget breakdown. We don’t send holding responses — if we need clarification, we’ll call you. For Devcon 8 side events specifically, the earlier you brief us the stronger your venue options will be — BKC availability tightens sharply from August 2026 onwards.
What is the minimum budget for a side event in Mumbai?
A lean cocktail evening for 50 guests in a BKC venue starts from around €6,000–€8,000 all-in. A premium seated dinner with full branding and AV for 60 guests typically lands between €12,000 and €20,000. CH3 fees start from €3,000 for a focused event management package. We give you a full itemised budget at briefing stage — no estimates, no surprises on invoice day.
We’re an international brand with no presence in India. Can you handle everything remotely?
Yes — this is our standard model. Most of our clients brief us remotely, approve proposals over email, and fly in for the event itself. We manage all local supplier relationships, conduct site visits on your behalf, handle local contracting and payments, and keep you updated with regular production reports. You don’t need a local contact or an India office for us to deliver a flawless event.
How do you handle the complexity of Mumbai — traffic, logistics, monsoon?
We build it into the plan from day one. Every run of show includes transit buffers between districts — BKC to South Mumbai can run 90 minutes at peak. For any outdoor or semi-outdoor format between June and September, we build a weather contingency into the production plan and budget. Supplier contracts include fallback options. Mumbai is demanding — we navigate that so your guests don’t feel it.
Can you handle guest management and registration for a controlled side event?
Yes — full guest journey. Invitation design and distribution, RSVP tracking, registration page, guest list management, on-site check-in and post-event attendance report. For invite-only side events where access control matters, we treat this as a core deliverable. We also handle waitlists and plus-one policies if needed.
Do you work with crypto-native payment and invoicing?
Yes. CH3 accepts BTC, ETH and USDC. Invoices are issued in EUR with crypto settlement — just confirm your preferred setup at contracting stage. We’ve been working with crypto-native clients since 2020 and have a clean process for this.
How far in advance do we need to brief you for a Devcon 8 side event?
16 weeks minimum — which means no later than July 2026 for the November 3–6 window. The best venues in Bandra West, Worli and Lower Parel will be gone before that if you wait. If you already know you’re activating around Devcon 8, brief us now and we’ll hold options while you finalise your plans internally.
Do you need permits to host a private event in Mumbai?
Yes — and this catches most international brands off guard. Private events in Mumbai typically require permissions from the local municipal authority (BMC), police NOC for gatherings above a certain size, fire safety clearance for enclosed venues, and in some cases an excise licence if alcohol is being served. Rooftop and outdoor events carry additional requirements. Lead times for permits can run 2–4 weeks and vary by district and venue type. We handle the full permitting process on your behalf — including liaising with venue management, local authorities and any required third-party compliance bodies. If you’re planning an event in Mumbai, factor permit timelines into your planning window.
What are the main gaming events in Mumbai in 2026?
GamingCon Bharat (October 17–18, NESCO Mumbai) is India’s largest gaming festival — 10,000+ attendees, B2B conference plus B2C expo, esports tournaments and indie showcase, supported by the Government of Maharashtra. The Global Esports Games World Finals (March 19–22, MMRDA Grounds, BKC) brought 23 national esports teams to Mumbai alongside GEFcon, the Global Esports Federation’s industry summit. Both are strong activation windows for gaming brands entering or growing in the Indian market.
What types of events do you produce in Mumbai?
Side events and satellite activations, cocktail parties, executive dinners, gala dinners, conferences and summits, hackathons, brand experiences, product and game launches, tradeshow booths, VIP experiences and corporate retreats. If it involves bringing the right people together around a conference moment or brand milestone in Mumbai, we produce it.