Side Event Production Agency
CH3 Agency has produced 175+ side events and satellite activations since 2020 — from focused, invite-only activations to 1,200-attendee day-conferences — timed to the major crypto weeks including Devcon, EthCC and Token2049, for clients and partners including Uniswap, Gitcoin, ZetaChain and CertiK. With standing local teams and held venue inventory across 20 cities and 12 production hubs, your team briefs us once — often just weeks out — and arrives to a finished event.
Request a Side Event ProposalTrusted By
Side Event Production Across 12 Global Hubs 12 hubs · Bangkok · Barcelona · Lisbon · Mumbai · Singapore · Dubai · Paris · Cannes · Buenos Aires · Mexico City · Rio · St Julian’s
A side event — or satellite activation — is the summit, day-conference, showcase or networking activation that runs alongside a major industry week, on a compressed timeline against a scarce venue market. CH3 produces side events from 12 permanent hubs, each with a local team and held venue inventory, so the event is secured and run whether it is timed to a major week or produced independently.
Bangkok Side Event Production Agency
SE Asia
Barcelona Side Event Production Agency
S Europe (Iberia)
Lisbon Side Event Production Agency
Portugal
Mumbai Side Event Production Agency
South & East Asia
Singapore Side Event Production Agency
APAC
Dubai Side Event Production Agency
Middle East & Turkey
Paris Side Event Production Agency
N + C Europe
Cannes Side Event Production Agency
French Riviera
Buenos Aires Side Event Production Agency
Latin America
Mexico City Side Event Production Agency
North America
Rio de Janeiro Side Event Production Agency
South America
St Julian's Side Event Production Agency
Malta · Italy · Switzerland
Side events CH3 produced
Selected side events and satellite activations, from 175+ produced since 2020 — timed to the major crypto weeks including Devcon, EthCC, Token2049 and ETHDenver.
Uniday at Devcon — 450 attendees
Uniday was Edge City and Uniswap’s daytime side event during Devcon week in Bangkok — a 450-attendee showcase built around Uniswap’s product launch, with talks, demos and networking across the day.
Uniting Societies @ EthCC
Somnia Network
Builder’s Table by DePHY
DePHY, DeCharge & Solana Foundation
Canvas with Gitcoin & Tally
Gitcoin
ZetaChain Universal Adventure
ZetaChain
Ventures Horizon
Becker Ventures
RISC Zero Business Gathering
RISC Zero
Networking Night
Flock.io
Web3 Marketing Summit
AdEx Network
Hooks 2049
Arrakis Finance
More side events and satellite activations: CertiK Lunch & Learn (Brussels · EthCC, 150) · Cronos, Google Cloud & Matter Labs Scaling Ethereum with AI Agents (Bangkok · Devcon, 150) · Walkin ux/acc day @ETHCC (Brussels, 150) · Harpie New to Web3? Start Here (Bangkok · Devcon, 150) · Impossible Cloud Network TOKEN2049 Singapore DePIN Founders Gathering (Singapore, 100) · ETH Belgrade Builderspace @Devcon (Bangkok, 100) · Plume RWA Eco Day (Dubai · Token2049, 80) · Polygon ID The Moment of Trusted Identity (Brussels · EthCC, 80) · Stellar Sync @EthCC (Brussels, 60) · idOS Compliance & Coffee (Paris · Paris Blockchain Week, 50).
Clients on side event work
Uniday · Bangkok · Devcon week · 450 attendees“Our Uniday event in Bangkok was a huge milestone, and organising it in a new city came with challenges — especially the language barrier. From setup and catering to branding, planning and on-the-ground management, CH3 handled it all seamlessly. Their local expertise and connections kept things running smoothly, letting us focus on our launch.”
Uniswap Product-launch side event at Devcon
Side event · Bangkok · Devcon week“Working with CH3 during Devcon in Bangkok, we were super pleased. They found us a perfect event venue, within budget, on a very short timeframe — and it was great to have a team on the ground on the day to help with everything from banners to A/V.”
Universal Everything Devcon-week showcase
BOUNDLESS · Brussels · EthCC week“Overall very satisfied with the venues sourced, especially in Brussels. It was a fast turnaround, so the on-site support was really appreciated. It felt like my own event team — a great resource for a small team.”
RISC Zero EthCC-week technical side event
Side event · Bangkok · ETH Devcon“Organising our side event at ETH Devcon in Bangkok was an incredibly positive experience. CH3’s professionalism and quick problem-solving made the whole process much smoother — always communicative and eager to help.”
Nima Enterprise Devcon-week side event
Our side event services
The workstreams that make up a side event. CH3 plans, coordinates and manages all of them as one accountable team, tuned to the compressed timeline of a conference week, so you brief us once instead of managing suppliers directly.
Venue sourcing in a scarce week-market
During a major industry week the best venues sell out first. Local teams source against held inventory and a vetted venue network in each hub, so a side event gets a real space even when the open market is booked out.
Held inventory · vetted venue network · 12 hubsFast-turnaround production & AV
Staging, lighting, LED, sound, recording and livestream specced to the room and rehearsed before doors — built on compressed timelines without dropping a production stage.
Local AV partners · livestream & recording · rehearsedRegistration & check-in
Public, invite-only or token-gated registration on Luma, with on-site QR check-in and attendee data handed back to the client for follow-up.
Luma · token-gated · QR check-inRun-of-show & speaker ops
The Run of Show built with the client: agenda, speaker briefings, deck collection and rehearsals, tuned to a single day or evening rather than a multi-day programme.
Run-of-show · speaker briefing · deck managementBranding, signage & merch
On-site branding and signage plus branded merch produced and delivered to the venue — from step-and-repeats to attendee giveaways, on the week’s timeline.
Branded production · signage · merch sourcingCatering & hospitality
F&B matched to the format, dietary handling, and hospitality — from a networking reception to a seated dinner running alongside the main week.
Catering · dietary & VIP · networking designOn-site management & local team
Staffing, hosts, vendor coordination and live show-calling on the day, run by a local team already on the ground for the week.
On-the-ground team · staffing · day-of show-callingPhoto, video & recap content
On-site photographers and videographers delivering recap films, speaker clips and photos — content ready while the week is still live.
Event photography · recap films · content deliveryFrom first brief to final report
Clear service standards and one accountable team — even on a compressed week timeline. Here is exactly what a client can expect, from the first message to the post-event report.
We reply to every brief within 12 hours with initial venue options for the week and the questions we need to scope the side event.
A full written proposal — production outline, venue shortlist and a budget breakdown — so you can decide with real numbers, fast.
On sign-off we countersign a contract and run a focused briefing to lock objectives, audience, format and budget.
We turn the brief into a production concept and a first cost estimation for your approval, before anything is committed.
We secure a venue in the host city from held inventory and our vetted network — the binding constraint during a busy conference week.
We collect, negotiate and contract suppliers — AV, catering, staffing, branding — against our vetted local networks in each hub.
Run-of-show built to the minute, logistics and crew managed, and the whole side event run on the ground on the day.
Post-event reconciliation, attendee-data and content handover, with simple monthly invoicing across the engagement.
Every engagement runs on a signed contract with clear SLAs and transparent monthly invoicing — the same service standard whether it is a 450-attendee day-conference or a focused invite-only activation.
Event production by industry
The same production stack, tuned to three ecosystems — each with its own audience, format, venue mix and supplier network.
Corporate & Tech
Enterprise conferences, summits, activations and dinners — delivered alongside corporate and tech names including Samsung, Google Cloud and Microsoft.
Explore Corporate & Tech →Crypto & Web3
Our core. Events at every major crypto week — EthCC, Devcon, Token2049 — for Avalanche, Polkadot, Uniswap, Manta Network and Gnosis.
Explore Crypto & Web3 →Gaming & iGaming
Showcases and events across the gaming and iGaming calendar — SBC Summit, SiGMA and ICE — including AffPapa’s iGaming Club in Barcelona.
Explore Gaming & iGaming →Side event cost per attendee, by city
Side event cost is primarily driven by attendees. Below is an average cost per attendee (USD) across venue, catering, AV and branding, built from 1,920 real quotes and 7,046 cost line items. Figures are adjusted for an efficient attendee-to-venue-capacity ratio, to reflect true cost on efficiently organised events. Real prices may differ based on event length and production level; consider this the city-level baseline.
| City | Venue | Catering | AV | Branding | Total /pax |
|---|---|---|---|---|---|
| Bangkok | $43.4 | $56.9 | $19.3 | $2.2 | $121.8 |
| Barcelona | $44.4 | $58.2 | $19.8 | $2.2 | $124.6 |
| Buenos Aires | $49.9 | $65.4 | $22.2 | $2.5 | $140.0 |
| Cannes | $60.7 | $79.6 | $27.1 | $3.0 | $170.4 |
| Dubai | $63.9 | $83.7 | $28.5 | $3.2 | $179.3 |
| Lisbon | $35.8 | $47.0 | $16.0 | $1.8 | $100.6 |
| Malta | $28.5 | $37.4 | $12.7 | $1.4 | $80.0 |
| Mexico City | $61.0 | $80.1 | $27.2 | $3.1 | $171.4 |
| Mumbai | $51.3 | $67.3 | $22.9 | $2.6 | $144.1 |
| Paris | $65.4 | $85.7 | $29.2 | $3.3 | $183.6 |
| Rio de Janeiro | $51.2 | $67.2 | $22.9 | $2.6 | $143.9 |
| Singapore | $68.5 | $89.8 | $30.6 | $3.4 | $192.3 |
Every side event brief returns a written, city- and scope-specific budget within 48 hours.
Brief CH3 — 12-hour response Full proposal within 48 hours
Share the side event, the week, city, format and scale. We reply within 12 hours with venue options, and a full proposal — production outline, venue shortlist and budget breakdown — within 48 hours.
Request a Side Event Proposal →Side event production questions
01What does a side event production agency do?
A side event production agency manages the full delivery of an event that runs alongside a major industry week, so the client never coordinates suppliers directly on a compressed timeline. CH3 plans and coordinates every workstream — venue sourcing in a scarce week-market, fast-turnaround production and AV, registration, run-of-show, branding and merch, catering, on-site management and reporting — refined across 175+ side events and satellite activations since 2020.
02How much does it cost to produce a side event?
Side event cost is driven primarily by attendee count. Across CH3’s 12 hubs, average all-in cost per attendee (venue, catering, AV, branding) ranges from $80 (Malta) to $192 (Singapore), based on 1,920 real quotes and 7,046 cost line items. A brief returns a written, city-specific budget within 48 hours.
03What’s the difference between a side event and a conference?
A conference is the main programmed, usually badged event — agenda, stage, registration. A side event, or satellite activation, is the summit, day-conference, showcase or networking activation that runs alongside a major industry week, on a compressed timeline against a scarce venue market. Much of CH3’s work is these week-attached events.
04Can you produce a side event on a short timeline?
Yes. Because CH3 keeps standing local teams and held venue inventory across its hubs, we regularly deliver side events in weeks rather than months — even during a busy conference week — without dropping a production stage.
05Which conference weeks do you produce side events around?
CH3 has produced side events timed to the major crypto weeks, most often EthCC, Devcon and Devconnect, as well as Token2049, ETHDenver and Paris Blockchain Week. We also produce week-independent activations when a client wants its own moment.
06Can you secure a venue during a busy conference week?
Yes — this is the core of side event work. During a major week the best venues sell out first, so CH3 sources against held inventory and a vetted venue network in each hub, with a local team already on the ground, rather than scrambling on an over-subscribed open market.
07Which cities do you produce side events in?
CH3 has produced side events in cities including Bangkok, Brussels, Dubai, Lisbon, Singapore, Cannes, Paris, Buenos Aires and Denver, from 12 permanent production hubs — each with a local team and a vetted supplier network.
08How do you handle side event registration and check-in?
Registration and check-in run on Luma across public, invite-only and token-gated models, with on-site QR check-in. CH3 hands attendee data back to the client for follow-up after the event.